Assignment Coordinator

In the early 1990s, Australia and New Zealand had an urgent need for doctors.

A need Global Medical Staffing was born to fill.

Since then, we've successfully matched thousands of doctors with clients around the world.

The people at Global Medical Staffing are as unique and adventurous as the assignments we offer.

If that sounds like your kind of place - and you have the right skills - consider joining our extended CHG family of brands.

The Assignment Coordinator oversees all non-sales aspects of assignments, including customer service initiatives, travel, housing, and related logistics.

This role requires strong leadership, accountability, and the ability to manage complex workflows with precision and urgency.

The ideal candidate is detail-oriented, adaptable, proactive, and capable of prioritizing multiple tasks.

Success in this position also requires effective communication, a commitment to continuous growth, and alignment with divisional guiding principles and the company's core values.

Responsibilities

Ownership and Execution:


* Take full ownership of assigned responsibilities, delivering all tasks within established deadlines.


* Execute work in a professional, kind, accurate, efficient, engaging, proactive, and timely manner.

Communication and Collaboration


* Serve as the primary point of contact for sales, business partner teams, and when appropriate providers and clients.


* Communicate upcoming confirmations, new assignments, and date changes to business partner teams.


* Initiate business partner processes required for placement.


* Track progress of Hospital Privileging, Licensing, and Internal Credentialing.


* Communicate progress updates and potential delays to sales and business partner teams.


* Hold team members and providers accountable to agreed-upon commitments.


* Actively contribute to problem-solving and provide proactive solutions.

Administrative Process Management


* Ensure all placement-related administrative tasks are completed accurately and on time, including:


* Documenting all actions in the CRM to accurately reflect completed and pending work.


* Completing data management projects within required timeframes.


* Managing contract execution, and archival promptly and accurately.


* Drafting, distributing, and maintaining all written communications (letters, confirmations, etc.) with accuracy and urgency.


* Preparing and sending "First Day/Final Details" communications comprehensively, accurately, and on time.


* Providing general administrative support to teams as needed.

Accounting Coordination


* Partner with accounting to:
a.

Request, collect, and archive all accounting documents (e.g., banking details, payroll withholding, reimbursements) in a timely manner.
b.

Track, reconcile, and provide billing instructions for all assignment-related expenses.

Travel and Housing Coordination


* Manage all travel and housing log...