Document Control Specialist I

Document Control Specialist 1

Title Vault 

Mon, Fri 12pm-8:30pm & Tues, Wed, Thurs 1pm-9:30pm

Job Summary:

The Document Control Specialist I role is an entry-level position in our Document Management Group.

The role will include multiple activities within a secure area.

Document Control Specialists are required to locate and pull the correct vehicle titles from the title vault.

Additional responsibilities include a variety of tasks to maintain the title vault, i.e., sorting, filing, batch deactivating, completing special pull requests, and condensing client files.

Key Responsibilities:



* Locate and pull released titles from batch folders using the pull reports, while attaining quality and production goals set by the company.


* Appropriately initial and tally all completed pull reports and turn them in.


* Assist other Title Agents in locating missing titles or batches as needed.


* Sort and file new batches in the vault by Client and Batch number, maintaining a high-quality level.


* Deactivate empty batch folders.


* Complete special pull request, including pick-up and delivery as assigned.


* Condense file folders by client as needed.


* Assist in other departments as assigned.


* Maintain files in a neat and orderly manner.


* Adhere to all title vault safety rules.


* Follow instructions and maintain workflow standards.


* Adhere to all company policies and procedures.


* Ability to work a flexible schedule as needed, including occasional mandatory overtime.


* Other duties as assigned by management.

Education and Experience:


* High School diploma or equivalent.


* Excellent interpersonal and collaborative skills to work effectively with teams throughout the organization.

Preferred:


* Ability to work in a fast-paced work environment.


* Ability to effectively use a color-coded numeric file system.


* Attention to detail.


* Flexible with a changing work environment.

Workplace Environment:


* Requires standing, sitting, bending, reaching, pulling files, and climbing step ladders.



* Ability to work in a closed and secure environment with no windows.


* Ability to work with others in a confined area and share resources.


* Ability to work overtime as needed.


* Diverse working environment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

All personnel may be required toperform duties outside of their normal responsibilities from time to time, as needed.

Hourly $17.31 - $23.56