Contract Coordinator

Primary Purpose of the Role

Reporting to the Corporate Controller, the Contract Coordinator is responsible for managing the full lifecycle of customer, vendor, and corporate contracts—ensuring they align with business objectives, comply with internal policies, and are efficiently handled across departments.

This role serves as the central hub for all contract-related activities and plays a key role in driving efficiency, transparency, and risk mitigation throughout the organization.

The Contract Coordinator will lead contract intake, review, approval, execution, and renewal workflows, working closely with internal stakeholders and external counsel.

Additional responsibilities include supporting vendor and customer onboarding, maintaining the Company's centralized contract repository, monitoring key dates, and ensuring adherence to the Delegation of Authority policy.

Success in this role requires strong communication, exceptional organizational skills, a collaborative mindset, and the ability to juggle multiple priorities in a fast-paced, team-oriented environment.

Essential Job Duties


* Manage end-to-end contract processes for customers, vendors, and internal stakeholders—including drafting, reviewing, routing, executing, storing, and tracking.



* Partner with Sales, Procurement, Finance, Operations, and other departments to ensure contract terms align with business needs and compliance requirements.



* Coordinate internal inputs and approvals during the contract review and approval process.



* Ensure all contracts follow the Company's Delegation of Authority and internal policies.



* Collaborate with CFO, Corporate Controller, and external legal counsel for complex or non-standard agreements to ensure alignment with company standards and timely legal review.



* Maintain a centralized, organized, and searchable contract repository with strong version control and appropriate access protocols.



* Monitor contract expirations, renewals, and key obligations; proactively alert stakeholders and initiate renewal discussions to prevent service disruptions or compliance issues.



* Assist with vendor and customer onboarding by managing required agreements (e.g., NDAs, MSAs) and ensuring documentation is properly recorded.



* Maintain accurate board books and legal entity documentation, including board resolutions and recurring corporate filings.



* Assist Director of Tax with annual Perfection Certificate maintenance.



* Identify and implement process improvements, such as templates, checklists, and reporting tools, to enhance efficiency and reduce risk.



* Support special projects and perform additional contract-related tasks as assigned.



* Manage end-to-end contract processes for customers, vendors, and internal stakeholders—including drafting, reviewing, routing, executing, storing, and tracking.

Required Skills and Abilities


* Strong grasp of contract language, legal t...