Sr Admin - Exec Assist

Description & Requirements

Senior Administrative Assistant will provide high-level administrative support to multiple executives, ensuring smooth day-to-day operations.

This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities include calendar and travel management, meeting coordination, document preparation, and customer service support.

The ideal candidate is proactive, adaptable, and comfortable working onsite full-time in McLean, VA 5 days a week.

Essential Duties and Responsibilities:
- Manage complex calendars by applying a clear understanding of business priorities, ensuring executives are properly prepared/briefed and kept informed of urgent business developments, data calls and timelines.
- Frequent travel coordination and complex expense report reporting for multiple executives.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.

Determine appropriate course of action, referral, or response.
- Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings.

Draft communications for the internal team.
- Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, handouts, meeting notes, etc., and support the execution of actual meetings.

Attend meetings and prepare minutes/summary briefs.

Job Specific Requirements:

-High school diploma or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.

-Manage complex calendars and ensure executives are briefed and prepared.

-Coordinate frequent travel and process expense reports.

-Handle sensitive and confidential communications.

-Prepare PowerPoint presentations and meeting materials.

-Attend meetings and document minutes.

-Provide customer service support to internal stakeholders.

-Occasionally work outside standard hours (e.g., early mornings or late evenings).

-Receive and manage catering orders for early meetings.

Minimum Requirements

- High school diploma or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.

Preferred Qualifications:

-College graduate or junior-level admin with strong customer service background.

-Comfortable with Microsoft Office Suite, especially PowerPoint.

-Trainable, detail-oriented, and eager to learn.

EEO Statement

Maximus is an equal opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expect...