Medical Administrative Assistant

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress.

The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.

This is your opportunity to help shape the future of sustainability with world-changing innovations and low-carbon technologies.

Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies.

Be part of it and shape your world.

About the role:

If you're an experienced Medical Services Administrative Assistant, there is an exciting opportunity for you to join the Alcoa family.

This permanent, full-time position offers a family-friendly Monday-to-Friday roster that allows you to work across two site locations.

You will be based at the Huntly Mine Site for three days a week and at the Pinjarra Refinery Medical Centre for two days.

In this role, you'll report directly to the Occupational Health Manager and provide comprehensive support to the location's Occupational Health Services team.

Your responsibilities include managing patient records, scheduling appointments, coordinating with local healthcare providers, and ensuring the smooth operation of the medical centres.

You'll need excellent organisational skills, attention to detail, and the ability to handle sensitive information with complete confidentiality.

You will be accountable for supporting Health Services personnel and other support services that assist employees and contractors.

This position requires you to handle employee medical records confidentially and to use a high level of interpersonal and communication skills.

Key responsibilities include:



* Provide comprehensive administrative support to the Occupational Health Services team, including handling correspondence, managing patient inquiries, and coordinating with health professionals and line management.


* Manage medical records and documentation, including maintaining and updating patient files, digital databases, and processing medical reports.


* Coordinate medical services, such as scheduling appointments, follow-ups, and managing employee referrals to external specialists and diagnostic services.


* Oversee office and medical supplies, which includes budgeting, ordering, and managing inventory and equipment.


* Process financial transactions, including invoices and purchasing requirements.


* Ensure the maintenance of the medical facility and equipment by coordinating repairs, servicing, and calibration with external vendors and service providers.

What’s on offer



* Competitive remuneration and benefits packages


* Salary packaging for a novated car lease, employee share plan and superannuation options.


* Parental leave support for all caregivers


* Safety is our top priority – our days start and finish with it


* As a values-based company, we Act with Integrity, Operate with Excelle...