DOT and Fleet Administrator

Our Material Handling Group is seeking a full-time DOT and Fleet Administrator to report out of our Livonia, MI branch.

This role is focused on managing administrative tasks for the fleet team while ensuring compliance with Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations.

The DOT and Fleet Administrator is responsible for the day-to-day administrative management of the company's vehicle fleet, with a primary focus on ensuring full compliance with all Department of Transportation (DOT), FMCSA, and other relevant federal, state, and local regulations.

This role requires strong organizational skills, meticulous attention to detail, and a comprehensive understanding of fleet management and compliance procedures.

Responsibilities include:


* DOT and FMCSA Compliance


* Maintain and update all Driver Qualification (DQ) files, ensuring they are complete and current with required documents such as licenses, medical cards, and certifications.


* Manage the company's drug and alcohol testing program, including random screenings, and maintain all necessary records.


* Track and manage Hours of Service (HOS) logs, ensuring driver adherence to regulations.


* Prepare for and assist with internal and external DOT and FMCSA audits, including managing and retrieving all necessary documentation.


* Monitor fleet activity and driver behavior using GPS and telematics systems to ensure compliance with safety standards.


* Stay up-to-date with changes in DOT and FMCSA regulations and communicate updates to management and drivers.

Vehicle and Equipment Management:


* Manage the full lifecycle of fleet vehicles, including acquisition, registration, titling, and disposal.


* Schedule and track all vehicle maintenance and preventative maintenance (PM) schedules to ensure roadworthiness and compliance.


* Oversee the Driver Vehicle Inspection Report (DVIR) process, ensuring all defects are logged and corrected in a timely manner.


* Maintain accurate and organized records of all vehicle maintenance and repair history.


* Manage fuel cards and monitor fuel consumption, generating reports as needed.

Administrative and Reporting:


* Coordinate with vendors, service providers, and fleet management companies to manage costs and resolve issues.


* Process fleet-related invoices, including maintenance and fuel expenses, for timely payment.


* Compile and analyze data to create performance reports on fleet metrics such as fuel efficiency, utilization, and maintenance costs.


* Manage all administrative tasks related to fleet operations, such as toll accounts and vehicle assignment records.


* Maintain comprehensive fleet databases and filing systems, both digital and physical, for easy retrieval of records.

Required Qualifications:


* 1-3 years' experience in Dot & FMCSA Filings Including MCS 150, UCR, 2290, & HUT.


* 1-3 years of experience in...