Executive Assistant

JOB DESCRIPTION

Combined is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Chief Underwriting Officer.

The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment.

This person will be required to come to the Chattanooga Office 5 days/weeks.

Key Responsibilities:


* Administrative Support:
+ Manage and coordinate the calendar of the CUO, including scheduling meetings, appointments, and travel arrangements.
+ Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
+ Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.


* Meeting and Event Coordination:
+ Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
+ Coordinate logistics for internal and external meetings, conferences, and events.


* Travel and Expense Management:
+ Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
+ Prepare and process travel expense reports, ensuring compliance with company policies.
+ Process invoices using the BuyNow system.


* Project and Research Support:
+ Assist with special projects and initiatives, providing research and data analysis as needed.
+ Compile and synthesize information to support strategic decision-making.


* Sr.

Staff Administrative Support:
+ Assist the 3 senior Underwriting staff members with travel and expense management, invoice processing, and complex meeting coordination.


* Confidentiality and Professionalism:
+ Handle sensitive and confidential information with the highest level of discretion.
+ Maintain professionalism in all interactions with internal and external stakeholders.


* Office Management:
+ Ensure the smooth operation of the Chattanooga office, including managing office supplies and equipment.
+ Serve as the liaison with the Chubb Facilities Services Manager and the building management team.
+ Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.

Qualifications:


* Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment.


* Exceptional organizational and time-management skills.


* Strong written and verbal communication abilities.


* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.


* Ability to work independently and collaboratively within a team.


* High level of integrity and professionalism.


* Bachelor's degree in Business Ad...