Administrative Assistant

Administrative Assistant

The position is located at our Arden Hills, MN Corporate Headquarters (hybrid work arrangement each week)

As the Corporate Strategy & Development Administrative Assistant, you will provide critical support by performing a variety of time-sensitive duties.

In this role you will support two Vice Presidents and four Directors in executing the day-to-day business activities both within the organization and with external partners.

Additionally, you will provide backup support to the Executive Admin for the Chief Strategy Officer.

In this role you'll need to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment.

If you strive to provide exceptional support and enjoy problem solving, thinking outside the box, and are excited by change, this is the role for you!

Essential Duties:


* Provides proactive and sophisticated calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities


* Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested


* Support presentation and document development and editing (e.g.

PPT, Word)


* Oversee file management and access to Shared files and project work


* Coordinates events ranging from small to complex in-person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events


* Manages small projects, processes, and workflows across multiple parties; can bring the pieces back together to create a finished product


* Ensures proper documentation and timely submission of all expenses and invoices using Concur and Ariba


* Meet business deadlines which may require occasional working after business hours and/or weekends


* Travel management

Education and Experience:


* Bachelor's degree preferred.

Candidates without a degree with related work experience will be considered.


* Experience supporting administrative needs of vice presidents, directors and their teams - required


* Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.) - required


* Prior experience handling confidential data and information - required

Knowledge, Skills and Abilities:


* Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation


* Possess composure under pressure and demonstrates good decision-making skills


* Detail oriented and driven to deliver error-free work


* Curious and constant learner that enjoys new challenges


* Proactively identifies problems and works to resolve them before they escalate


* Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment's notice


* Str...