Catering Administrative Assist

About Us

The Westin Dallas Stonebriar Golf Resort & Spa takes an intuitive approach to the well-being of our guests.

Luxurious in experience, but not too uptight.

We provide a relaxing retreat outside of the city in the beautiful Stonebriar neighborhood in Frisco.

The resort includes 302 rooms, 3 dining outlets, a luxurious spa, access to the championship Fazio golf course, an on-site Topgolf Swing Suite and 30,000 sq.

ft.

of indoor and outdoor event space.

Whether you are looking for a a full-time career opportunity or seasonal position, this is the place to work.

The resort's vast offerings allow flexibility to associates who like to work in a variety of areas and provides fantastic learning opportunities and unending career growth.

You can be part of a passionate team that has fun, works hard, and loves one another.

When you join the HEI family, you also get the benefit of the HEI Loves culture.

HEI Loves is dedicated to celebrating our associates by offering the most competitive compensation, benefits, and PTO programs.

Our associates are also eligible to take advantage of everything from health and wellness packages and robust retirement plans to travel perks, product and service discounts, and much more.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Overview

Assist the Director of Catering in the administrative functions required for effective management of the Catering Department.

Essential Duties and Responsibilities


* Promptly answer telephone calls following HEI Hotels and Resorts and brand standards using clear and positive communication.

Communicate information accurately to manager and disseminate information and facts to relevant accounts and applicable departments.


* Type correspondence, proposals and contracts as directed by management using typewriters and computers.

Process contracts for relevant departments.


* Distribute memos, contracts, resumes, room requests and amenities to relevant departments throughout the hotel.

Copy, fax and email necessary documentation for clients and hotel use.


* Politely and professionally converse with clients.

Respond to inquiries with accurate information and record in all relevant files.


* Promptly respond to requests for information on hotel facilities and menus.


* Maintain accurate, necessary payroll records, time sheets and distribute to finance in timely manner.


* Monitor and order necessary office supplies for department.

Maintain filing system in accordance with company standards.

Log pertinent account information in files...