Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything.

Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
Spring House, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for an Senior Administrative Assistant to support leaders in our Data Science and Digital Health organization in Spring House, PA.

Per our J&J Flex Policy, the expectation for this position is to work in the Spring House, PA office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements.

Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Key Responsibilities


* Responsible for calendar management and coordinating complex schedules


* Coordinate domestic and international travel arrangements


* Coordinate conference room scheduling and catering for larger meetings as needed


* Submit and reconcile expense reports in Concur


* Manage confidential business documentation: emails, correspondence, files, contracts and other documents with the highest level of professionalism


* Facilitate signing of contracts and handle database entry and storage of fully executed contracts


* Sort and manage mail, including critical legal documents


* Serve as Records Coordinator for onsite legal documents to ensure proper retention and destruction of records per policy


* Assist in the preparation of high caliber presentation materials


* Field inquiries for non-disclosure agreement (“NDA”) requests, administer NDA intake forms, complete NDA templates and store signed NDAs


* Manage special projects and ad-hoc requests as needed


* Be the face of the team when hosting team meetings or visitors while they are onsite


* Stay informed of company policies, procedures, and guidelines relevant to the functioning of the Global Legal Organization and provide guidance of such to applicable staff


* Remain current with company software tools and assist team with obtaining IT support as necessary


* Manage logistics of new hire requisitioning ...