Administrative Assistant

Your Job

Phillips Medisize, a Molex Company is seeking a proactive, highly organized Administrative Assistant to be the face and voice of our facility in Hudson, WI.

As the first point of contact for visitors, employees, and clients, this role is critical in creating a welcoming, efficient, and professional environment.

The ideal candidate is a self-starter who thrives in a fast-paced setting and enjoys juggling multiple responsibilities with a smile.

Shift: 1st, Monday - Friday, 7:30am - 4:30pm

Our Team

At Phillips Medisize, our goal is to create value for others.

We empower every team member to hear, feel and see the quality in every action we take.

By incorporating quality into the design of products and processes and predicting potential quality problems before manufacturing and delivering the product, we can create mutual benefit.

What You Will Do



* Welcome visitors by managing sign-in procedures, issuing badges, notifying hosts, and providing hospitality throughout their visit.


* Answer phones, screen/direct calls, and handle inquiries.


* Provide excellent customer service both in-person and over the phone


* Welcome visitors by managing sign-in procedures, issuing badges, notifying hosts, and providing hospitality throughout their visit.


* Receive, sort, and distribute incoming mail and packages daily


* Order lunches and coordinate catering for customer visits and meetings


* Complete the Concur Expense report monthly for any expenses occurred.


* Manage the coordination of onsite meetings including conference room setup and cleanup, provide beverages, snacks, coffee, and other refreshments as requested


* Order and maintain office supplies and schedule equipment maintenance


* Create and distribute employee ID badges for new hires, assign badge access to contractors and visitors and terminate badges as needed.


* Ensure compliance and safety by conducting contractor training, verifying contractor eligibility, and maintaining related documentation.


* Prepare and communicate announcements to the facility including New Hire, Retirement, Departure, Site Event, Building Maintenance, Newsletter communications, Etc.


* Assist with other administrative tasks as assigned

Who You Are (Basic Qualifications)



* 6+ months experience as a receptionist, front desk representative, or similar role


* Proficiency in Microsoft Word, Outlook, and Excel

What Will Put You Ahead



* Strong organizational and multitasking skills


* Excellent verbal and written communication abilities


* Customer-service oriented with a positive and professional attitude


* Ability to take initiative and work independently as a self-starter

This position does not qualify for VISA Sponsorship.

At Koch companies, we are entrepreneurs.

This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions.

Any compensation range prov...