Rental & Transportation Coordinator

Our Construction Equipment group is seeking a full-time Rental & Transportation Coordinator for our Concord, NH branch.

This role is responsible for the efficient & profitable operation of the branch rental department.

This individual will advise and make recommendations to the Rental Manager with respect to the best interest of the branch rental department whenever & wherever activities of the company are involved.

Responsibilities include, but are not limited to:


* Coordinating all rental for multiple locations



* Vetting rental leads and working with assigned sales team members


* Quoting rentals by using our internal rate sheet both verbal and written

New Customer Set Ups


* Requesting Credit Applications


* Requesting Rental Forms


* Requesting customer's Certificate of Insurance and ensuring proper coverage



* Maintaining current COI's on file for each rental contract


* Explain & offer our RPP program

Processing rental payments via paytrace


* Processing all first time rental payments upfront

Create Rental / Demo Contracts / Internal Contracts


* Maintain 100% signed contracts and COI's in ERP


* Utilize SignNow

Managing Rental Fleet additions and disposals


* Utilize team's folder for approvals process


* Performing equipment transfers


* Working with the Transportation Coordinator for logistics needs


* Creating and utilizing traffic forms


* Utilizing JCB Livelink for machine tracking


* Auditing equipment data for accuracy


* Requesting the linking / de-linking of attachments


* Maintaining a profitable rental model

Requesting Rental Preparations and Rental Check-In's


* Working with the service department to ensure rental units are maintained and ready for rental


* Review all Service Work Orders billed internally to the rental department


* Review E-Inspect for damage and work collectively with the service department to determine billable customer damage


* Work with the Rental Manager to process all insurance claims


* Billing miscellaneous charges due upon rental return

Managing Transportation for Service, Rental & Sales


* Coordinating all incoming and outgoing deliveries


* Vetting and setting up new vendors


* Managing and overseeing all trucking rates


* Process payments via Paytrace as needed for any department

Processing Purchase Orders


* Coding trucking invoices


* Coding re-rental invoices


* Creating manual sales invoices as needed

Managing and creating content for Alta Rents


* Facebook


* Instagram


* Linkedin


* TikTok

Qualifications:


* Must be knowledgeable about the operation of a personal computer, Business system, & Microsoft Office.


* Minimum of 2 years' rental department experience.


* Possesses a clear understanding of the Rental Department and all related activities.


* Possesses excellent problem solving, administration, an...