Disbursement Specialist- Lucas County Auditor's Office

Essential Duties and Responsibilities


* Reviewing and approving all vouchers for payment, including both traditional check and electronic payments, while also canceling unnecessary vouchers as required and/or requested.


* Corresponding with the public and Lucas County Agencies regarding requests for payment, signing for packages, and directing them to the appropriate person or agency for resolution. 


* Processing scheduled check runs.


* Performing monthly special check-runs for boarding homes through Children’s Services.


* Processing one-time payment requests for the Board of Revision et al.

through the special warrant batch process. 


* Engaging in internal controls that safeguard the County’s assets. 


* Organizing and locating vouchers for review during the annual audit.


* Ordering and organizing office supplies. 


* Audit and process invoices for Appointed Counsel Reimbursements according to standards set forth by the Office of the Ohio Public Defender.


* Audit Expense Reimbursement Requests using the Expense Module.


* Audit P-Card expenses and reconcile monthly to bank statement for payment processing.


* Maintain current files and electronic logs of Authorized Invoice Approvers and Check Pickup lists.


* Any other duties assigned by the Auditor or management on behalf of the Auditor.


* Audit and approve appointed counsel fee statements, transcription fees, and court-paid expenses in the Electronic Court Appointed Billing System (CABS).


* Process Affidavits for Replacement of Warrants


* Process Voids/Reissues.


* Knowledge of Supplier Registration Requirements.

Qualifications


* Knowledge of local government and processes, general office practices and procedures, experience in operation of standard office equipment.


* Experience using Microsoft Office Suite – Excel, Word, Power Point, and Projects.


* Proficiency working within an ERP system; Oracle cloud preferred.


* Ability to perform basic mathematics, including the ability to calculate fractions, decimals, and percentages.


* Exemplary typing and data entry ability


* Ability to follow directions and chain of command


* Possess strong interpersonal communication skills (written and oral).

Demonstrate a positive and professional attitude, develop and maintain cooperative professional relationships with citizens, customers, county agencies, co-workers, managers, and directors.


* Ability to work independently along with the ability to cooperate with co-workers on group projects.


* Ability and willingness to work flexible hours, especially limited time-off during year-end (i.e., overtime, evening hours and/or weekends).


* Ability to meet and maintain production and proficiency standards.


* Ability to manage time, oversee workflow, seek new assignments with minimal supervision, review work for accuracy and correctness and communicate with management wh...