HR Benefits Coordinator

Primary Function

Provide administrative support and excellent customer service for the corporate wellness and benefit plans and other HR department activities at Gregory Poole Equipment Company, the Cat construction equipment dealer for eastern North Carolina since 1951, and a Hyster and Yale dealer across parts of North Carolina, South Carolina, and Virginia .

Essential Duties

Benefits Coordination


* Corporate Wellness Program
+ Primary vendor contact/liaison/problem solver
+ Coordinates with vendor(s) to schedule the Clinical Health Assessments, reviews, coaching & special events across the company
+ Creates and delivers communication pieces to promote programs.

Occasional branch visits for promotional purposes
+ Works with vendors and broker to devise and promote challenges and educational campaigns that can be repeated across the company (Ex: mental health)
+ Maintains relationships with branch champs who will assist in program delivery at the local level; encourage and empower them; arrange annual meeting in Raleigh
+ Works with other HR team members to review vendor reporting and overall plan success vs.

metrics, to research and monitor the wellness market, and to make recommendations for improvement
+ Participates in professional development with WELCOA (Wellness Council of America)
+ Manages annual tobacco incentive
+ Maintains accurate wellness participation data in the HCM


* 401(k) Plan
+ Updates payroll deductions for any 401K loan payments and deferral changes
+ Ensures transmittal of all 401(k) employee contributions, loan payments, and match data to plan trust administrator
+ Handles loan re-amortizations for employees returning from leave of Absence
+ Point of contact for recordkeeping issues with vendor
+ Reviews of eligibility issues bi-weekly
+ Assist with audits, error corrections, and testing data collection


* Group Benefit Programs
+ Will work with medical, dental, vision, life insurance, disability, flex spending, and worksite benefits
+ Assists in developing enrollment information and instructions via email to newly eligible associates (new hires, rehires, PT to FT).

Follow up as deadlines approach
+ Ensures proper set-up of enrollments in HCM and process workflow for new hire enrollments, life events (i.e.

marriage, birth of a child, etc.) and work events (move from FT to PT, T to PT, etc.).

Communicate with employees
+ Benefits reporting for TPA, broker, and GPEC Accounting
+ Sets up schedules for associates returning from LOA to repay premium deductions
+ Retiree insurance - determines eligibility, creates initial retiree packages, communicates enrollment data to carriers
+ Completes National Medical Support Notice - Notice to withhold for Health Care Coverage and all requests for inf...