Executive Team Coordinator I (Card Admin CT Surgery)

Nemours is seeking an Executive Team Coordinator I (Full-Time), to join our Cardiac Center Admin team in Orlando, Florida.

This position is responsible for supporting an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive.

Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality.

Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices.

Responds to inquiries and independently represents the Executive in managing internal and external customers.

May be responsible for organizational functions such as revision and maintenance of policies and procedures.

Typical duties include maintenance of budget records and developing communications on the Executive's behalf.

May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.

Job Responsibilities:

Manages Executive priorities in planning, communication, and coordination of departmental activities.

Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality.

Ensure that appropriate parties are included in the meetings.

Ensure that attendees know of any pre-meeting work required.

Compiles pre-meeting materials.

Follows up as needed.

Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties.

Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports, and CME budget.

Prepare expense reports for travel and meetings.

Represents the executive in dealing with both internal Nemours customers and external contacts.

Answer questions or deals with problems independently as well as determines who to refer problems to.

Keeps executive informed about issues.

Ensure departmental Associates are aware of activities, meetings, policies, and procedures.

Arrange travel for executives and others as needed.

Coordinate travel with other executives as necessary.

May train other clerical/administrative associates including recruiting, training, coaching and counseling, and disciplining as necessary.

May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating, and maintaining records for assigned areas.

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by the employee's supervisor.
Job Requirements


* High School Diploma required.

Associate Degree preferred.


* Minimum (3) three years of admin...