(Remote) Project Coordinator

A division of Harris, Cayenta is seeking a Project Coordinator.

As a Project Coordinator, you’ll play a critical role in supporting our Project Management Office by driving consistency, visibility, and efficiency across projects.

You will manage documentation, reporting, and process adherence for the PMO, take ownership of small projects from initiation through completion, and support larger projects with planning and coordination activities.

You’ll also serve as super user for our Professional Services Automation (PSA) system, ensuring data accuracy and helping generate actionable insights.

Your efforts will help the PMO deliver successful software implementations, stay aligned with strategic objectives, and continuously improve project delivery standards.

This remote role welcomes candidates anywhere in Canada and the US.

What Your Impact Will Be:

PMO Support


* Prepare, update, and distribute weekly and monthly PMO reports and dashboards


* Track project milestones, risks, and action items, escalating issues as needed


* Maintain and update standardized PMO templates (e.g., project plans, RAID logs, status reports)


* Ensure consistency and version control across all documentation and toolsets


* Support the roll-out of updated PMO methodologies or process improvements

Professional Services Automation (PSA) System Administration


* Maintain PSA software (e.g., Certinia, Smartsheet) to ensure data accuracy and usability


* Generate resource, financial, and performance reports for leadership and PMO use


* Support time tracking, project setup, and user permissions within the system

Small Project Oversight


* Manage low-complexity or internal projects from initiation to closure, including coordination of resources, timelines, and deliverables


* Track project performance and ensure tasks remain on schedule and within scope


* Serve as the primary point of contact for stakeholders on assigned projects

Support for Medium-to-Large Projects


* Assist Project Managers with scheduling, meeting coordination, and task tracking


* Prepare meeting agendas, take minutes, and follow up on action items


* Support risk and issue tracking, change management processes, and resource alignment

Continuous Improvement


* Identify opportunities to improve internal processes, workflows, and tool utilization


* Participate in project reviews and contribute to process refinement initiatives

What We Are Looking For

We’re seeking a detail-oriented, proactive individual with strong organizational and communication skills.

You will be successful in this role if you have:


* Experience supporting a PMO or working in a project coordination role within a software or technology company


* Strong understanding of project lifecycle stages and how to support them administratively and operationally


* Familiarity with Professional Services Automation (PSA) or project management systems (Ce...