Administrative Services Analyst I/II (Planning/CIP Analyst)

Riverside County Flood Control and Water Conservation District is seeking an Administrative Services Analyst I/II to join their Planning Division, located in Riverside.

This position plays a key role in the coordination of District-funded stormwater infrastructure projects.

Under direction, the incumbent will assist with preparing cooperative funding agreements, tracking project milestones and invoices, organizing regular project status meetings with partners, preparing reports and charts for management, and coordinating with the internal Capital Improvement Projects (CIP) team in developing, maintaining, and updating the partner project portion of the CIP.

The CIP is updated annually and includes activities year-round.

Additional duties include reviewing and analyzing consultant and inter-agency invoices for conformance with contract provisions; tracking funding sources; coordinating inter-agency documentation and schedules; and maintaining audit-ready documentation to ensure compliance with grants and agreements.

Competitive applicants will possess:

• Understanding of capital improvement project lifecycles, schedules, and key milestone tracking in a multi-agency setting.

• General understanding of CIP milestones.

• Familiarity with project tracking tools or methods.

• Ability to track project funding sources (local, state, or federal) and ensure expenditures align with contract provisions.

• Ability to coordinate project milestones and deliverables, including environmental clearances, design submissions, and funding deadlines.

• Experience collecting, organizing, analyzing, and disseminating significant amounts of data with attention to detail and accuracy.

• Intermediate to advanced proficiency with Microsoft Excel, including use of formulas, tables, graphs, charts, VLOOKUPs, PivotTables, and KPI tracking dashboards.

• Excellent verbal and written communication skills.

The level at which the position will be filled is at the Department's discretion and is based on candidate qualifications.

The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management.

The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission.

The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.

Meet the Team!
The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercours...