Supply Chain Product Coordinator

Overview

United Engines is Now Hiring a Supply Chain Product Coordinator at 5555 W Reno, Oklahoma City, OK 73127.

The Supply Chain Product Coordinator is a key operational role responsible for managing the full lifecycle of product sales; from order entry and procurement to production tracking and final invoicing.

This position ensures accuracy, efficiency, and compliance by coordinating with sales, suppliers, service, and finance teams.

With a strong focus on process execution and cross-functional collaboration, the Supply Chain Product Coordinator helps drive customer satisfaction and operational success.

Responsibilities

Summary: The Product Coordinator is responsible for coordinating all aspects of product sales from order entry to invoicing.

Essential Duties and Responsibilities include the following.

Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found in positions within this classification.

• Participating in the quoting process as needed by the sales team (confirming product availability, cost, lead time, etc.)

• Entering sales orders in Oracle per the sales order summary and cost sheets provided by

sales team.

• Entering WIP jobs for capturing freight costs, labor, and materials required to complete

a product per customer requirement and maintaining accurate material demand for parts purchasing.

• Entering purchase orders for the product in Oracle and placing with the vendor, through email or supplier portal as applicable

• Tracking and updating the progress of purchase orders, WIP jobs, and sales orders through maintaining Oracle delivery/completion dates, updating status through the Open Sales Order Status Report, and maintaining communication with the sales team so that they can update customers.

• Coordinating work to be done by the branch service team and following up to ensure timely completion.

• Monitoring customer credit hold status on sales orders and following up with AR team to ensure timely resolution so that equipment can be procured

• Monitoring PO receipts and ensuring invoicing issues are resolved in a timely fashion with AP team.

• Monitoring parts requirements for WIP jobs and coordinating with parts purchasing team to ensure items are available for unit completion as expected.

• Verifying costs are reasonable and fully included on WIP jobs, completing and closing jobs to inventory in a timely fashion.

• Arranging inbound/outbound freight as applicable.

• Generating pick tickets for product ready to ship; ship-confirming (invoicing) upon receipt of BOL from shipping department.

• Ensuring all required documents are attached to sales orders and PO’s for audit requirements.

• Using open PO/SO/WIP jobs reports to monitor past-due items and resolve/reschedule accordingly, reaching out to involved departments and updating sales team as needed

• Other duties as assigned.

Qualifications

To pe...