Supervisor, Contract Administration

Essential Functions


* Supervise and lead a team of Contract Administrators, providing guidance, support, and performance management.


* Oversee daily operations of the team, ensuring timely and accurate completion of tasks.


* Assign and prioritize work based on business needs, utilizing multiple team  email boxes and task queues.


* Collaborate with internal stakeholders including Legal, Sales, and Finance to support contract processes.


* Review, edit, and negotiate contract terms and conditions with customers to ensure compliance with company policies and risk tolerances.


* Perform final review and signature of assigned contracts, escalating complex issues as needed.


* Monitor and report on key performance indicators (KPIs) to ensure departmental goals are met or exceeded.


* Develop and maintain efficient processes and standard operating procedures to support a scalable contract administration function.


* Assist in the preparation and management of business & contractor licensing activities and renewals.


* Act as the communication bridge between the contract admin team and senior manager to ensure alignment of goals, issues, and priorities.


* Train new and existing team members on contract processes, systems, and tools.


* Maintain accurate contract records in ERP and CLM systems.


* Assist Contract Administrators in their tasks as needed.


* Other duties and projects, as assigned

Minimum Requirements


* Bachelor’s degree in Business, Legal Studies, or a related field.


* 5+ years of experience in contract administration or related role.


* 3+ years in a supervisory or team leadership capacity.


* Demonstrated experience reviewing, editing, and negotiating commercial contracts.


* Experience working in an office-based, team-oriented environment.


* Experience in government contracts and Federal Acquisition Regulations (FAR).


* Strong leadership and team management skills.


* Understanding of insurance terminology, ability to interpret requirements and read certificates of insurance (COIs).


* Excellent verbal and written communication skills.


* High attention to detail and organizational ability.


* Ability to manage multiple priorities and deadlines in a fast-paced environment.


* Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).


* Solid understanding of legal terminology and contract structures.

Preferred Requirements


* Certified Federal Contracts Manager (CFCM) or other relevant certifications.


* Familiarity with risk management principles.


* Experience with Enterprise Resource Planning (ERP) & Contract Lifecycle Management (CLM) software; Agiloft experience is strongly preferred.

Physical Requirements


* This position requires minimal physical activity but does require computer usage for an extended period – up to 8 hours in a day. 


* No unusual environmental, lifting or ...