Executive Administrative Assistant

Description:

Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant within Commercial Banking, you will oversee complex schedules, coordinate travel arrangements, and assist with local events and projects for the business.

You may also handle tasks such as managing office needs, client tickets, compliance requirements, or business travel tax.

You will leverage your thought leadership to prioritize tasks, optimize executives' time, and work collaboratively with colleagues to provide comprehensive on-site support and backup coverage.

Additionally, you will engage with key stakeholders in the business and collaborate with various teams, such as Office Management, to successfully complete projects.

Job Responsibilities:



* Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.



* Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.



* Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times



* Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed



* Maintain confidential data, enforce internal controls, and comply with policies and procedures



* Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards

Required qualifications, capabilities and skills:



* Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment



* Effective travel planning skills and knowledge



* Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented



* Effective interpersonal skills and excellent communication - confident, organized, and clear



* Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly



* Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.



* At lease 3 years of administrative support experience with background in a client facing sales and financial services environment...