Administrative Assistant II (Onsite)

JOB FUNCTION/PURPOSE

The Onsite Administrative Assistant II is responsible for performing basic administrative support of a moderately skilled nature.

RESPONSIBILITIES


* Manages the workflow of a specific department or team.


* Answers and directs phone calls, including distribution of off-hours messages.


* Assists and directs all guests, clients and customers for meetings, appointments and service.


* Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies.

May also perform support tasks related to customer service, finance and human resources as needed.


* Schedules meetings, books conference rooms and assists in meeting support.

Initiates action items from manager's meeting notes and distributes accordingly.


* Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members


* Coordinates catering for events.


* Assists manager with special projects as needed.


* Other duties as assigned (region specific).

Education/Experience : High School Diploma or GED and 2-3 years related experience.

Technical : Intermediate proficiency with Microsoft Office applications & internet.

Working knowledge of Concur & expense tracking.

Ability to use Lync.

Ability to learn CMMS, CAD & Hansen (may vary).

Advanced math skills including debits & credits.

Working knowledge of post office protocol, bulk mail processing, work order systems & handling.

Working knowledge of accounting functions including payroll, purchasing and month-end close.

Communication : Communicates clearly & professionally.

Contributes to a positive internal & external customer experience.

Maintains composure in challenging situations.

Collaborates with others.

Asks for constructive feedback.

Problem Solving & Quality : Pays attention to detail.

Identifies & solves problems.

Escalates issues accordingly.

Checks work for quality.

Shares suggestions to improve quality & productivity.

Managing for Results : Works independently with minimal supervision.

Takes projects to completion.

Follows all company policies & SOPs.

Manages multiple tasks.

Demonstrates flexibility in workflow & scheduling.

Leadership & Initiative : Demonstrates a positive attitude.

Acts in accordance with company vision, mission & values.

Takes accountability for own performance.

Willing to take on additional assignments.

Seeks out opportunities for development.

PHYSICAL DEMANDS

The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities.

The employee must occasionally lift and move up to 20 lbs.

TRAVEL

Limited - as needed.

An Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected...