Clerk III (Monday-Friday 7:00am-3:30pm)

Set Pay Rate: $19.85 USD Shift: Monday to Friday 7:00am-3:30pmJob Summary:This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.

The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.

Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying reports for accuracy and completeness; compiling information; and handling and adjusting complaints.The General Clerk III may also direct lower level clerks.

Such positions (which may include supervisory responsibility over lower level clerks) require workers to use a thorough knowledge of an office's work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments.

Position requires professionalism, computer skills, attention to details, strong interpersonal skills, and compassion and respect for persons with disabilities.Essential Functions:


* Serve as primary information manager for contract deliverables, reports, workloads, as required


* Develop and maintain SharePoint portal for all local departments and in accordance with Corporate headquarters


* Assist with oversite of special project forecasting; coordinate invoicing and payments received with DPW purchasing agent and Government Customers


* Assist with tracking contract omissions and generates alternate workload service plans, as required


* Coordinate, schedule and manage all Emergency Work Orders with DPW, Customer and Floor crew leader; consolidates hours into monthly report


* Answer phone, take and deliver messages, forward calls as necessary


* Take payments and file appropriate paperwork for FSS project work


* Track and process voice mails and immediately record the call outs


* Collect and maintain records of employees' doctor's notes and other excuses


* Maintain gas receipts and accountability of gas cards to assist the logistics manager


* Maintain and keep up with all forms that must be on site for all departments to use daily


* Provide assistance to visitors and announce to appropriate personnel


* Handle inquiries and simple issues and refer problems to site management


* Review incoming correspondence, sort, and route mail as well as send and receive faxes


* Take service calls and maintenance requests from customers, forward as required


* Prepare and sign routine correspondence; send correspondence out as required


* Assist with the distribution of Daily Workload schedule updates to all teams, QC's / Mgrs.


* Assist with workload schedules for all the contracts


* Assist with workload schedule completion and submission to DPW
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