Accountant

POSITION SUMMARY

The Accountant will be responsible for managing financial transactions, ensuring accuracy in payments, time tracking, and tax reporting, and supporting month-end processes.

This role requires strong organizational skills, attention to detail, and the ability to adapt to new systems, including Global Shop, upon company migration.

KEY DUTIES AND ESSENTIAL FUNCTIONS:

Accounts Payable Oversight



* Manage Positive Pay verification


* Process ACH payments and upload check runs


* Print checks for:
+ House bills
+ Project material purchases
+ Employee expense reports (review for policy compliance and report discrepancies)


* Record payments in Quickbooks


* Review credit card receipts


* Coordinate payroll confirmation, issue resolution, and review

Time Sheet Management



* Synchronize time entries via T Sheets


* Identify and correct errors in logged time


* Provide bi-weekly time-tracking support for payroll processing

Sales and Multi-State Tax



* Generate and review QuickBooks sales tax schedules


* File and remit state-specific sales taxes


* Record all applicable tax payments


* Assist with multi-state income tax compliance

Month-End Close



* Perform bank reconciliations


* Review general ledger accounts


* Process journal entries and reclassifications


* Organize and review all relevant receipts

General Accounting Support



* Set up new customers and activate new jobs


* Set up and maintain vendor accounts


* Perform credit checks on new customers (as directed by the CFO)


* Participate in the upcoming migration to Global Shop ERP (training provided)


* Assist with cost accounting as needed

QUALIFICATIONS:



* Bachelor’s degree in Accounting.


* 2+ years of experience in accounting or financial operations.


* Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word).


* Strong understanding of sales tax filing and multi-state tax regulations.


* Experience with payroll processing and time tracking systems (T-Sheets preferred).


* Excellent attention to detail and problem-solving skills.


* Ability to adapt to new software systems (e.g., Global Shop).


* Strong communication skills and ability to work collaboratively with the finance team.


* Prior experience in cost accounting is a plus.

WORK ENVIRONMENT:



* This role requires working closely with the CFO and other team members.


* The candidate must be comfortable handling sensitive financial data and maintaining confidentiality.


* Training will be provided for company-specific systems and processes.


* Hybrid work to be made available following training completion and 6 moth introductory period.

 

BENEFITS:



* Health insurance


* 401(k)


* Dental insurance


* Life insurance


* Paid time off


* Vision insurance

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