Project Administrator II

Essential Functions


* Process accounts payable & subcontractor Invoices.

Collection & audit associated lien releases.


* Perform data entry and assist with budget tracking and invoicing.


* Set-up and maintain project files.

Work with project staff to always keep information current.


* Maintain necessary contract documents from subconsultants to include insurance certificates, business licenses, federal forms, contract documents.


* Input timesheets and expense reports as needed to support the field team.


* Assist with proposal preparation and gathering of engineering qualifications.

Perform general filing, mail processing and administrative duties.


* Look for ways to improve and promote quality and monitor your own work to ensure quality is met.


* Assist PM using established procedures for project invoicing (Accounts Receivable).


* Provide general contract and subcontract administration.


* Prepare routine teaming agreements, subcontracts, change orders, purchase orders, and other subcontractor or job-related actions.

Prepare, organize, and maintain subcontract records and files documenting contract performance and compliance.


* Generate, review, and maintain documents and records pertaining to all aspects of contracting process including pre-award and post award correspondence, task orders, mods, closeout records, amendments, cost estimates, and delivery orders.


* Understand contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and business unit procedures.


* Complete project closeout including final releases, final billing, and an internal self-audit to ensure all final documents are complete and open commitments are satisfied.


* Other duties as assigned.

 Competencies


* Ability to manage day-to-day activities effectively.


* Ability to prioritize and organize, work well under stress, meet deadlines.

Work independently, prioritize work activities and use time efficiently.


* Ability to function in a self-directed, fast-paced, agile environment using critical thinking and strong problem-solving skills.


* Ability to be flexible and adapt to constant change.


* Ability to work flexible hours as required to meet deadlines.


* Strong interpersonal skills to assist and communicate with staff and clients.


* Ability to maintain confidentiality on a wide variety of topics and issues requiring discretion.


* Ability to perform tasks in a safe and responsible manner.


* Ability to respond appropriately and professionally to all inquiries or complaints


* Proficient in accounts payable and account receivable


* Knowledge of compliance requirements including company, state and federal requirements.


* Knowledge of business line workflow principles and company processes and procedures.


* Ability to work as part of a project team as well as be ...