Administrative Service Manager I

Salary Range: $42.00-$52.10 per hour 

SUMMARY

The Department of Health Services (DHS) Contracts and Grants (C&G) Division is located at 313 N.

Figueroa Street, Downtown Los Angeles.  C&G manages a library of approximately 1,400 contracts, and receives requests with regularity for new services; the work is fast paced and requires analyst who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well with people.

The Administrative Services Manager I position is a journey level analyst responsible for performing a full range of difficult to complex analytical assignments for DHS.

 Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interacting with internal and external higher-level staff and management in the planning and coordination of work efforts.

ESSENTIAL FUNCTIONS


* Plan, organize, and perform the development of solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Request for Services (RFS) and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; prepare final recommendations supporting contract recommendations; and participate in contract negotiations requiring a comprehensive knowledge of County contracting in a large-scale public healthcare delivery system.


* Analyze DHS needs and make recommendations for most appropriate acquisition strategy to accommodate program office/facility requests for contracts; research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board and County Counsel correspondence to effectuate changes.


* Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board of Supervisors approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.


* Provide strategic recommendations on procurement and contracting issues; which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.


* In consultation with County Counsel, and facility/program management, establish contract procedures and ...