Project Coordinator

BASIC PURPOSE

The Project Coordinator provides professional-level support in organizing and coordinating project activities within the Project Management Office.

This includes administrative work performing non-routine research, and tasks related to the coordination and oversight of projects to ensure timely and effective project development and completion.

In addition, the Project Coordinator is responsible for directing, organizing, and controlling project activities, under the guidance of the Director of Project Management and in coordination with Project Managers.

The position performs professional project control management for PSTA capital, technology and business projects and key initiatives, including developing and maintaining master schedules, monitoring and reporting program and project status, identifying and analyzing performance trends, forecasting cost and schedule results.

The ideal candidate will be motivated and enjoys working in a team environment and embodies the department’s values of communication, collaboration and customer service.

ESSENTIAL FUNCTIONS

·         Coordinates with project managers and other staff to obtain and compile project updates.

·         Develops and maintains project dashboard, visualizations, and graphics based on updates.

·         Plans, organizes, and coordinates the implementation of new and ongoing projects, including preparing documentation for requisitions, budget reporting, and change orders to support project managers.

·         Interprets and communicates project requirements and assists in developing improved project management and cost control policies and procedures.

·         Tracks, monitors, and analyzes project performance, expenditures, procurement, and schedule to ensure compliance with applicable goals.

·         Reports on project updates on a monthly basis in coordination with the project managers for the agency’s capital improvement plan.

·         Coordinates with finance and project management staff on project status, changes in project scope, project schedule, project costs, and issues that may impact project funding.

·         Effectively and accurately communicates relevant project information between project team, external/internal participants, and Director.

·         Coordinates with Project Managers to conduct reviews of external projects that could impact PSTA projects and/or operations.

·         Prepares, updates, and maintains various project communications, business documents, reports, and other related project information.

·         Assists the Director of Project Management with the development of annual capital budget for the department.

·         Provides, or assists in providing training in project control methodologies, procedures, and systems.

·         Develops and updates standard operating procedures (SOPs).

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