Administrative Assistant 1
The Administrative Assistant I is responsible for providing administrative support of the on-site office, and primarily to perform compliance inspections and architectural reviews for the Association.
RESPONSIBILITIES
* This position reports to the Architectural Review & Compliance Lead.
* Supports the workflow for architectural reviews and compliance inspections.
* Answers and directs phone calls, including distribution of off-hours messages.
* Provides back up support to other Administrators including the Front Desk.
Assists and directs all guests, clients and customers for meetings, appointments and service.
* Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies.
May also perform support tasks related to customer service, finance and human resources as needed.
* Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
* Data entry required.
Process, filter, and prepare work orders.
* Performs compliance inspections daily.
Process letters.
* Enter and process architectural applications as directed by the Lead.
Process architectural responses when decisions are rendered as directed by the Lead.
* Respond to Resident calls, emails and in person inquiries related to compliance letters and architectural applications.
* Assists Managers and Coordinators with Board/Committee reports and meeting preparation.
* Some evening/night property inspections may be required.
* Assists with special projects as needed.
Other duties as assigned.
This is NOT a remote work position.
Must work on-site in office environment.
QUALIFICATIONS
* Proficient in use of Microsoft Office software
* Possess effective and professional communication skills, both verbal and written
* Multi-tasking abilities essential
* Strong organizational, leadership and problem-solving skills
Education/Experience : High School Diploma or GED and 1-2 years related experience preferred.
Community management or HOA experience preferred.
Technical : Intermediate proficiency with Microsoft Office applications & internet.
Ability to learn new software quickly.
Working knowledge of post office protocol, mail processing, work order systems & handling.
Attention to detail and professionalism required.
Communication : Communicates clearly & professionally.
Contributes to a positive internal & external customer experience.
Maintains composure in challenging situations.
Collaborates with others.
Asks for constructive feedback.
Problem Solving & Quality : Pays attention to detail.
Identifies & solves problems.
Escalates issues accordingly.
Checks work for quality.
Shares suggestions to improve quality & productivity.
Managing for Results : Works independently with minimal supervision.
Takes projects to completion.
Follows all company policies & SOPs.
Manages...
- Rate: Not Specified
- Location: Cypress, US-TX
- Type: Permanent
- Industry: Finance
- Recruiter: Inframark LLC
- Contact: Not Specified
- Email: to view click here
- Reference: 291
- Posted: 2025-07-16 08:20:59 -
- View all Jobs from Inframark LLC
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