Administrative Assistant

ADMINISTRATIVE ASSISTANT

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building and Construction team in York, PA.

This is a fantastic opportunity to grow a versatile career in Intertek.
The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment.

The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.

BUILDING PRODUCTS TESTING SOLUTIONS
From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers.

We enable them to work with a single source to get their product the market access success they need.

JOB SUMMARY
This position is responsible for various administrative tasks.

SALARY & BENEFITS
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

ESSENTIAL JOB DUTIES AND RESPONSIBLITIES


* Screen phone calls and answer inquiries regarding basic department services


* Welcome and check in visitors when needed


* Prepare quotes, invoices, reports, and general correspondence


* Purchasing of materials for projects and lab supplies


* Manage calendars and coordinate travel arrangements


* Perform clerical work including copying, scanning, and filing


* Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance


* Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)


* Assist with internal and external quality audits


* Assist with periodic management reports


* Prepare meeting agendas and record minutes


* Understand general concepts of test methods and industry requirements


* Performs other work as required by specific location and/or department

ESSENTIAL REQUIREMENTS AND QUALIFICATIONS


* High School Diploma or GED


* Minimum of 2+years directly related experience; certain departments may require additional experience


* Prior experience in an administrative position


* Strong proficiency with Microsoft Office 365 Suite, including Outlook, Word, Excel, Power Point, Sharepoint, OneDrive, and Teams


* Excellent communication skills, both verbal and written


* Excellent prioritization, organization, and time management skills


* Must be detail oriented


* Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities


* Ability to analyze and solve problems.

Intertek: T...