Accounts Receivable And Payable Specialist

Job Description

IntelliSource is seeking a detail-oriented and organized Accounts Receivable and Payable Specialist to join our manufacturing partner's team.

This full-time, direct-hire AR/AP Specialist is asked to manage customer invoicing, accounts receivable, vendor payment processing, sales tax payment processing, and provide accounting support.

This role will ensure accurate financial transactions, timely payments, and compliance with tax regulations while supporting the company's financial operations.

Key Responsibilities:

• Customer Invoicing and Accounts Receivable:

o Generate and issue accurate customer invoices based on sales orders and delivery confirmations.

o Monitor accounts receivable, follow up on outstanding payments, and manage collections to ensure timely receipt of funds.

o Reconcile customer accounts and resolve discrepancies or billing disputes in collaboration with the sales and customer service teams.

• Vendor Payment Processing:

o Process vendor invoices, ensuring accuracy and compliance with purchase orders and contracts.

o Schedule and execute timely payments to suppliers and vendors via checks, ACH, wire transfers, or other payment methods.

o Maintain vendor records, verify payment terms, and resolve payment-related issues with suppliers.

o Reconcile vendor statements and address discrepancies promptly.

• Sales Tax Payment Processing:

o Calculate, file, and process sales tax payments in compliance with local, state, and federal regulations.

o Maintain accurate records of sales tax liabilities and ensure timely submission of returns.

o Monitor changes in sales tax laws and ensure compliance with applicable regulations across different jurisdictions.

• Accounting Support:

o Assist with general ledger maintenance, including journal entries, account reconciliations, and month-end closing activities.

o Support the preparation of financial reports, budgets, and forecasts

o Ensure all financial records are accurate, organized, and compliant with internal policies.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field (Associate's degree with relevant experience considered).

• 3+ years of experience in accounts receivable, accounts payable, or general accounting roles.

• Strong understanding of sales tax regulations and compliance requirements across multiple jurisdictions.

• Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).

• Exceptional attention to detail, organizational skills, and ability to manage multiple tasks in a fast-paced environment.

• Strong communication skills to interact with customers, vendors, and internal teams.

• Ability to handle sensitive financial information with confidentiality and integrity.

• Knowledge of GAAP and basic accounting principles

ABOUT INTELLISOURCE:

Innovative outsourcing + proven execution.

Headquartered in Denver, CO, IntelliSource has over 25 years of outs...