HR Representative/ Specialist

POSITION SUMMARY

The Human Resources Representative will support various HR operations, ensuring smooth execution of HR processes work closely with the HR Manager to manage on boarding/off boarding, retention, employee relations, recognition and other key HR functions.  Support and assists with complex and specialized administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.

Maintain accurate and up-to-date employee records, including personal details, job history, payroll deductions, terminations, and other employee changes into the HRIS.

Ensure compliance with data privacy regulations and safeguard employee data.  
2.

Stay up-to-date on labor laws, regulations, and best practices to ensure the organization’s compliance with federal, state, and local employment laws.

Assist in audits and prepare necessary documentation that are needed.
3.

Assist with processing badge applications for new employees, renewals for current employees, and termination of badge access for exiting employees in compliance with airport requirements.
4.

Reviews payroll to ensure accuracy of deduction amounts, changes in pay or deductions, etc.

prior to submittal, Facilitate the onboarding process for new employees, ensuring all necessary documentation including confirmation of required background checks, scheduling fingerprint appointments, completion of required forms and I-9 verification.
5.

Schedules, organizes materials, and conducts new hire orientation.

completed and new hires are properly oriented.

Manage the offboarding process including necessary paperwork, handling of administrative tasks, maintaining positive relationships, and complying with company policies and legal regulations.
6.

Respond to employee inquiries regarding HR policies, payroll and other HR-related topics.

Manage/Coordinate employee relations issues, promoting a positive work environment and offering conflict resolution support when needed.
7.

Prepare HR-related reports, including headcount, turnover rates, and other relevant metrics.

Analyze HR data to identify trends, make recommendations, and support HR strategies.
8.

Support HR initiatives and administrative tasks, including maintaining HR documentation, employee recognition programs.
9.

Conducts and/or oversees exit interviews including all non-supervisory staff and first line supervisors.
10.

Assist with internal investigations, resolves complaints, and recommends employment actions when applicable in accordance with the company policy and/or applicable law.

Direct complex issues to the HR Manager or other designated senior management.
11.

Maintains the integrity and confidentiality of human resource files and records.
12.

Conducts or assists with HR Audit which may include I-9 audits, and other compliance reviews.
13.

Remains current in knowledge and understanding of national and local laws/regulations affecting assigned areas.

Identifies trends that could impact organizatio...