Corporate Event Planner, Healthcare - Hybrid

Job Title: Corporate Event Planner

Job Summary:

We are seeking a detail-oriented and experienced Corporate Event Planner to join our team and lead end-to-end event management for internal and external events.

This role involves managing all aspects of planning, coordination, and execution for events such as internal and external meetings, employee engagement initiatives, training sessions, and advisory forums.

The ideal candidate brings expertise in corporate event planning, excellent organizational and communication skills, and a strong understanding of the healthcare industry and compliance requirements.

Key Responsibilities:

1.

End-to-End Event Management


* Lead the full lifecycle of events from initial concept through post-event follow-up


* Manage logistics, scheduling, communications, vendor coordination, and on-site or virtual execution


* Manage events with minimal supervision.

Perform all related tasks including needs assessment, RFP process, budget planning and controls, site selection, vendor negotiations, meeting specifications, production and program and website development


* Coordinate event logistics including attendee badging, directional signage, room layouts, access controls, and other operational elements to ensure a smooth and professional experience


* Develop PowerPoint presentations outlining meeting overviews including objectives, executive summaries, event details, and logistical plans


* Create comprehensive event overview documents capturing all key meeting details, timelines, and responsibilities to ensure alignment among stakeholders


* Manage programs on-site; serving as primary contact between business partners and all vendors


* Develop and manage project plans and timelines.

Ensure that all program procedures and activities are effectively developed, communicated to business partners for approval, and executed within the required timeframe


* Review and audit all program related billing for accuracy, reconcile payments to vendors, and track and report expenses.

Ensures timely program delivery within budget


* Maintain accurate records, systems input, and complete file management as outlined in department policies and procedures

2.

Stakeholder Collaboration


* Partner with internal teams such as business partners, executive and senior leadership, production, sales, marketing, and communications team to define event goals, align with business objectives and develop program deliverables


* Ensure each event reflects the company's brand, culture, and strategic direction

3.

Event Planning & Execution


* Plan and deliver a variety of internal and external corporate events, including:
+ Client events and advisory meetings
+ Departmental meetings and team sessions
+ Employee recognition programs



* Versatility, flexibility, and ability to work within constantly changing priorities and adapt to last-minute or on-site changes w...