EXECUTIVE ASSISTANT II

Riverside University Health System's (RUHS) Department of Behavioral Health's Chief of Psychiatry is seeking an Executive Assistant II to join our team in Riverside.

The Executive Assistant II will support the Department of Behavioral Health's Chief of Psychiatry and perform a wide variety of secretarial, administrative, and clerical duties.

Responsibilities include but not limited to maintaining calendars, answering phones, scheduling meetings, sorting and prioritizing correspondence, maintaining Chief of Psychiatry's filing system, compose/prepare routine correspondence & e-mails, coordinate travel arrangements & reimbursement.

Recording Secretary for meetings as needed which include preparing, distributing agendas and meeting notices, attend meetings, record/transcribe meeting minutes and follow up on any action items.

Oversee and provide backup coverage for the call schedules for ITF/ETS/PCLS.

The most competitive candidates will have:


* 2-3 years working as a Executive Assistant I


* Medical terminology knowledge


* 2-3 years experience taking and transcribing meeting minutes

•Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant arrangements for meetings.

•Sort, screen, and route incoming mail.

•Provide general information to office and telephone callers and/or refer them to appropriate party.

• Compile and summarize information, data, and figures for reports.

• May lead subordinate staff in routine clerical assignments.

• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.

OPTION I

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D.

test may be required.

Experience: One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.

OPTION II

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D.

test may be required.

Experience: Three years of broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties.

(Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sci...