Senior Accounts Payable Specialist

POSITION SUMMARY

Position is responsible for monitoring, reviewing, and processing invoice entries for the company.

Processing vendor payments by verifying and coding invoices into the accurate general ledger accounts.

Reviews, reconciles, and monitors vendor’s monthly statement to ensure payments are captured and monitors all past due AP invoices.

Contacts vendors regarding accounts discrepancies and trains employees on entering accounts payable data and company processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs day to day AP/AR for multiple airport locations by reviewing and processing all invoices from operations and ensures that the company’s policies and procedures for purchasing approval are followed.

Reviews data entered from operations accounting associates and verifies that vendor entry, coding and subaccounts are correct.

Approves and reviews batches to process payments.

Managing American Express and Visa credit card reconciliation process.

Prepares and processes weekly checks, ACH, and credit card payments to vendors.

Researches and resolves discrepancies with vendor invoices by reviewing vendor statements for all entities.

Respond to accounts payable questions from internal and external customers, including outstanding balances, payments discrepancies, and invoice reconciliation.

Assists accounting manager and provides support to the operations regarding resolution for coding discrepancies.

Ensures vendor records are current in R365 system.

Follows policy and procedures on any changes made to vendor record and receives proper documents to initiate changes.

Trains new accounting associate and other employees on AP processes and procedures for entering invoices, approval process based on company policies and procedures.

Functions in accordance with established standards, procedures, and applicable laws.

Communicates weekly with Cash Manager to review vendor checks to be released.

Research and resolve payments 90+ days outstanding.

User administrator for expense point.

Assists with audits and provides supporting documentation for external auditors as requested.

Performs other duties as assigned.

Other Responsibilities

Adheres to applicable regulatory requirements, organizational policies and procedures, and departmental guidelines.

Assists with compiling and reviewing the corporate American Express and VISA accounts.

QUALIFCATIONS

The qualifications listed below are representative of those required to successfully perform the essential duties and responsibilities of this position.

Education Experience

Associate degree in accounting or finance or equivalent.

A minimum of four years of accounts payable experience; and/or an equivalent combination of education, training and experience.

Knowledge, Skills and Abilities:

Solid verbal and written communication skills; ability to effectively communicate with employees, customers, vendors and/or others as required.

Knowledge of generally acc...