Executive Assistant I-Public Health Laboratory
The County of Riverside's Riverside University Health System has an opportunity for an Executive Assistant I with the Public Health Laboratory Division located in Riverside.
Under general supervision, performs a wide variety of secretarial, administrative, and clerical duties in support of a management level position; serves as recording secretary to a small board, commission, committee, or similar entity; and performs other related duties as required.
The Executive Assistant I is the first level classification in the Executive Assistant series and reports to an appropriate supervisory or management level position.
This class is characterized by the primary responsibility to perform a variety of secretarial and complex clerical duties for a Program Manager, Section Chief and/or functioning as a recording secretary to a small board, commission, committee, or similar hearing body.
The Executive Assistant I is distinguished of the Executive Assistant II, in that the latter provides secretarial support to an Assistant Director, Deputy Director, or Division Chief, or serves as a recording secretary to a large/complex board, commission, committee or similar hearing body.
The Executive Assistant I is not a natural progression underfill for the class of Executive Assistant II.
Advancement to the next level is obtained by competitive selection through an open recruitment.
Other Essential Duties include the following:
1.
Administrative Support
* Manage the executive's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
* Prepare and organize documents, reports, and correspondence.
* Handle travel arrangements, expense reports, and procurement of lab supplies.
2.
Excel Proficiency
* Develop and maintain complex spreadsheets for inventory tracking, budgeting, and project management.
* Analyze laboratory data, generate charts/graphs, and create dashboards for lab performance metrics.
* Automate repetitive tasks using formulas, pivot tables, and macros.
3.
PowerPoint Expertise
* Design visually engaging presentations for research findings, project proposals, and team meetings.
* Compile and summarize scientific data into clear, concise slides for executive and stakeholder presentations.
* Ensure branding and formatting consistency in all lab presentations.
4.
Meeting & Note-Taking
* Attend lab meetings, record detailed minutes, and track action items.
* Distribute meeting notes and follow up with staff to ensure completion of assigned tasks.
* Prepare agendas and coordinate logistics for regular and ad-hoc meetings.
5.
Staff Engagement
* Serve as a point of contact between executive leadership and laboratory staff.
* Organize team-building activities, training sessions, and staff recognition events.
* Foster a positive work environment by facilitating communication and addressing staff concerns.
Work Schedule: Will be discussed...
- Rate: Not Specified
- Location: Riverside, US-CA
- Type: Permanent
- Industry: Finance
- Recruiter: County of Riverside
- Contact: Not Specified
- Email: to view click here
- Reference: 4979815
- Posted: 2025-06-27 08:31:57 -
- View all Jobs from County of Riverside
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