Accounts Payable Associate

Job Summary:

The Accounts Payable Associate is responsible for the timely and accurate entry and auditing of payables for Allegis Corporate Services and its internal customers.  The Associate will use their understanding of the payable lifecycle to process and audit payments for invoices, expense reports, and purchasing cards.  A strong understanding of internal controls for payables and Allegis' corporate policies will be critical to an Associate's success.  The Associate will seek out opportunities to improve and strengthen the AP process and provide best in class customer service to both our internal customers and our vendors. 

Required in-office presence at least 4 days per week (Hanover, MD)

Responsibilities

Essential Functions:


* Process all invoice and expense reports accurately, timely and in accordance with Company and departmental policies and procedures


* Process voucher loads for high volume invoices and payment files


* Validate that invoices are appropriately approved and supported and/or matched to a purchase order


* Determine appropriate GL accounts for invoice coding


* Manage our corporate card program including but not limited to reviewing the purchasing card transactions, ensuring proper coding and approval, acting as the first point of contact for all inquiries and issues


* Audit processed invoices and purchasing card transactions daily to ensure accuracy of payment


* Reconcile payments daily and manage any payment errors, returns and reversals requested


* Research and resolve discrepancies with invoices and/or coding

Qualifications

Minimum Education and/or Experience:



* 2+ years of Accounts Payable and/or processing experience required

Skills and Abilities:



* Proficiency with Microsoft Office, in particular Microsoft Excel


* Experience with PeopleSoft or Oracle Fusion software preferred but not required


* Excellent organizational, written and verbal skills


* Professional presence


* Ability to work independently


* Ability to effectively multi-task in a fast-paced environment


* Detail-oriented; strong data entry skills

Core Competencies:



* Build relationships


* Develop people


* Lead change


* Inspire Others


* Think critically


* Communicate clearly


* Create Accountability

Benefits Overview:

 

Benefits are subject to change and may be subject to specific elections, plan, or program terms.  This role is eligible for the following:


* Medical, dental & vision


* Hospital plans


* 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available


* Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)


* Company paid Short and long-term disability


* Health & Dependent Care Spending Accounts (HSA & DCFSA)


* Transportation benefits


* Employee Assistance Program


* Tuition Assistance


* Ti...