Onsite Facilities Specialist - McLean, VA

Description & Requirements

Calling All Facility Superstars!!

Are you the type of person who can spot a crooked ceiling tile from across the room? Do you secretly love a good office supply order? If juggling vendors, coordinating space moves, and making sure the coffee machine and the fire alarm work gives you a sense of joy-then we've got just the role for you!

We're looking for a proactive, detail-savvy, cool-under-pressure Facilities Maestro to help keep our workplace humming.

You'll be the go-to for everything from office space strategy and vendor wrangling to safety plans and supply closets.

If you're organized, calm in a storm, and not afraid to get your hands (a little) dirty-step right up.



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*This is an onsite role

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Essential Duties and Responsibilities:

- Oversee Facility Management vendor and facilitate contract compliance with Contracts Team to include Vendor agreements by ensuring invoices and deliverables are submitted timely and accurately.

- Monitor Facility Management vendor performance and report/escalate facility issues to management and Contracts Team, as appropriate.

- Process special accommodation requests through established processes.

- Review and approve special orders for office supplies.

- Serve as the main point of contact between the Facility Management Vendor and client or other Maximus business owners for any facility-related items.

- Provide expertise and define facilities management requirements to meet all company goals and needs.

- Manage and execute all moves and space plans.

- Responsible for the generation and accuracy of the monthly Facilities Report.

- Participate in all planning and budgeting associated with facility needs.

- Work closely with Facility Management Vendor to assess and monitor facility repairs to ensure cost effectiveness and obtain proper approvals from the client.

- Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan.

- Manage and facilitate the Safety Committee on a monthly basis.

- Serve as an initial point of contact for matters pertaining to physical security.

- Develop and maintain an Employee Physical Security Awareness Program and coordinate with Training for security and privacy training needs.

- Assist with reviewing Facility Vendor budgets in consultation with Finance and Management.

- Participate with the Security Management Plan, Disaster Recovery Plan, and other plans as required by contract.

- Work with Corporate Real Estate staff as needed.

- On call 24/7 to address the aforementioned items.

- Perform other duties as may be assigned by management in a fast-paced, deadline-oriented work environment.

- Daily use of Microsoft Office Products (Word, Excel, etc.).

- Must be willing to travel as needed.

Additional Duties and Responsibilities:

- Maintain tidy and organized workspace and facility storage areas.

- Work with US Mail, FedEx, UPS - mail room man...