Project Administrator

The Project Administrator provides general office support and services to Project Managers, Directors and Superintendents.

Ensures proper project documentation is complete, relative to project requirements.

This position will be project site based on a project within the Greater Toronto Area.

Essential Duties and Responsibilities include the following, however, other duties may be assigned.  Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.


* Adheres and ensures the Alberici safety policies and procedures are practiced following the SafeRing Program


* Reviews Project Orientation packages with all employees


* Types, files and distributes forms, correspondence, maintains logs, etc.

from project start-up to project closeout, Including but not limited to:



*
+ Letters, Transmittals, Memos, Meeting Minutes, Daily Reports, Request for Information (RFI) Log, COR Log, CO Log, Weather Day Log, Submittal Log, Cost Code Log, Correspondence Log, Set up and maintain first aid kit



* Maintains field office organized and clean


* Answers phones, and forwards messages; Processes incoming/outgoing mail or courier


* Orders office/cleaning supplies & other consumables


* Assists in tracking and monitoring productivity data


* Forwards purchase order requests to purchasing and follows-up in expediting the materials required


* Forwards paper work to the Tools and Equipment department as required and follows-up ensuring the equipment has arrived on site


* Maintains the filing system for contract documents in accordance with auditing procedures


* Ensures correspondence/drawings received are date stamped


* Enters drawings on excel spreadsheet, as well as copying and distributing drawings as required


* Takes and distributes meeting minutes when applicable


* Ensures office equipment is maintained and is in good working order


* Provides to the Payroll department, payroll reporting and time sheet calculations


* Ensures shortages and layoffs are sent to the Payroll department for processing


* Provides the Payroll department by email/fax with notices of layoffs including employees last day and follows up to ensure shortages/layoffs were received


* Provides the Payroll department with an employee distribution list for pay cheques


* Provides general field office and project control support to the project (size of project will determine the percentage of time devoted to project controls)


* Codes, forwards or approves invoices in Workflow


* Prepares Submittals


* Sets up local vendors (Bid Tabs), (e.g.

Trash service, Johnny on the Spot, Ice, etc.)


* Performs other administrative duties

Education, Experience and Skills

Post-secondary degree/diploma in Business Administration or equivalent combination of  education, plus 3 to 5 years of some construction experience.

 Advanced working e...