Office Support III - Hearing Officer & Transcription (Domestic Relations)

Pay Rate: $22.43

POSITION SUMMARY:

This position provides administrative support services to the Custody/Support Hearing Officers and handles post-hearing filings, scheduling and processing of exceptions in the Court of Common Pleas. 

The position is also responsible for the transcription of testimony, in a timely manner, recorded during support hearings pursuant to PA Rule 1910.12(b)(1).  The notes of testimony prepared by the transcriptionist are necessary when a party to a support action files exceptions to the recommended order of the Hearing Officer.   Testimony is taken under oath from the parties and the record is stored if needed for subsequent proceedings.  A digital recording system is used to record such hearings and stored on a CD which is then transcribed.

The following applies to all employees of the Domestic Relations Section serving the 23rd Judicial District of Pennsylvania: Employees must assist in maintaining high program performance standards through efficient work practices, and by active engagement in process improvement and training, which may require travel. Employees must diligently maintain a safe and secure working environment for employees and the public through compliance with all safety and security procedures.

POSITION RESPONSIBILITIES:

Essential Functions


* Transcribe notes of testimony using a digital recording system, proofread documents and make corrections as needed.


* Prepares and processes support orders, agreements, Findings of Fact, Conclusions of Law and recommended orders of the Hearing Officers and all related orders and correspondence issued or generated in conjunction with these proceedings.

Reviews orders for formatting and compatibility with the state-wide computer system.

Completes all relevant diary entries in equate.


* Schedules hearings and effectuates proper service of notice of such hearings; monitors for scheduling delays, openings, etc.; maintains case status diary on the state-wide computer system; maintains calendar system to ascertain compliance with orders, directives, etc.; processes requests by litigants to participate in proceedings by telephone; processes requests for continuances.


* Schedules monthly Argument Court before 4 to 5 Family Court Judges when exceptions are filed; serves notices of same; calculates costs of transcription, copying and mailing, and invoices; accordingly, advises Family Court Administrative Judge’s staff of cases to be heard; processes requests for continuances of Argument Court; and processes and serves the Judge’s Opinions and orders regarding exceptions.

Completes all relevant diary entries on the computer.


* Responds to client, attorney, and judicial inquiries regarding status of cases at the hearing and Argument Court levels; prepares, files and serves support Hearing Officer correspondence; maintains courtrooms and posts schedules; maintains Hearing Officer scheduling book; compiles data for caseload inventor...