Administrative Assistant

At Johnson & Johnson, we believe health is everything.

Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Professional

All Job Posting Locations:
Alajuela, Costa Rica

Job Description:

Job Description

Johnson & Johnson is hiring for an Administrative Assistant to join our team located in Shockwave Medical Costa Rica.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease.

Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Administrative Assistant will provide administrative support to the CR VP of Operations and other members of these management teams, as needed.

In this position, the Administrative Assistant will be responsible for providing administrative support on a day-to-day basis.

This includes clear communication; discrete handling of confidential information; accountability; and performing a wide variety of complex and critical administrative duties.

Essential Job Functions

· Coordination and support for travel, calendar scheduling, meetings, conference calls, expense reports, team meetings/activities and communications.

· Create, review and edit documents and spreadsheets from Microsoft Word, Excel, Smartsheet, and PowerPoint.

· Prioritize and manage multiple tasks concurrently under aggressive timelines.

· Responsible for handling travel arrangements, hotel accommodation, airline reservations, rental cars, and off-site meeting venues for the CR Operations team and others as need it.

· Assist with department purchases, creation of purchase requisitions, budget, and contracts, working with cross-functional teams as necessary.

· Arrange special meeting facilities, coordinate with external vendors, send meeting confirmation emails, prepare and distribute meeting materials, and take and send minutes of meeting when necessary.

· Assist with sending out meeting invites, logistics arrangement and coordinating audit-related activities.

· Handle special projects.

· Provide front desk coverage as a b...