3100 - Operations - Office Assistant

About Vitu

At Vitu, our engaged workforce is the key to our success.

We are committed to creating a positive, inclusive, and motivating environment where employees feel valued, connected, and empowered.

Vitu provides innovative, cutting-edge services to the motor vehicle industry.

Our namesake solution manages titling and registration transactions in all 50 states and across multiple locations — all on one platform.

With the mission of expanding and automating Vehicle-to-Government (V2Gov) transactions, the Vitu platform is reimagining how drivers, businesses and governments interact with vehicles.

Vitu has offices in California, Florida, Georgia, Illinois, Indiana, Minnesota, Montana, North Carolina, New Hampshire, New Jersey, New York, Ohio, Oregon, Pennsylvania, and Virginia.

Office Assistant

Position Overview

The Office Assistant plays a key role in supporting the Auditing and Warehouse teams by ensuring accurate handling of paperwork and inventory.

This position is responsible for preparing and processing documentation for our Auditors, managing incoming mail, and maintaining organized digital records through scanning.

The Office Assistant will also assist the Warehouse team with receiving and verifying inventory, as well as conducting quality checks on outgoing shipments.

The ideal candidate is detail-oriented, organized, and dependable, with strong communication skills and a positive, goal-driven attitude.

Key Responsibilities


* Prepare and receive paperwork in the system for the Auditing team


* Open and sort incoming mail by date for processing


* Scan completed audited documents into the system for recordkeeping


* Verify incoming inventory and document any discrepancies


* Review outgoing shipments to ensure accuracy and flag any issues


* Maintain focus and productivity to meet departmental goals

Requirements


* Must have a clean criminal background


* Ability to lift 40-50 pounds as needed


* Strong communication skills, especially with Supervisors and team members


* Exceptional attention to detail and accuracy


* Ability to multitask and manage time effectively in a fast-paced environment


* Willingness and ability to learn custom internal programs, along with proficiency in standard applications such as email, Google Calendar, Microsoft Word, Excel, and similar tools

Job Details


* Pay Type: Hourly


* Education Level: High School Diploma or equivalent required


* Job Start Date: ASAP