Junior Project Accountant--Northern California

Public Health Foundation Enterprises (DBA Heluna Health) is a not-for-profit 501(c)(3) agency dedicated to enabling population health initiatives to improve the overall well-being of our communities.

Heluna Health strives to become the nation’s leader in providing program and support services to optimize population health.  Heluna Health partners with academic researchers, government agencies, foundations and private sponsors to offer a suite of services, including contracts and grants management; fiscal sponsorship (providing a financial ‘home’ for researchers, projects and agencies); human resources support; accounting services; real estate/leasing and direct public health project leadership.

Under supervision of the Project Accounting Supervisor, perform accounting activities inclusive of processing A/P invoices for payment, billings, A/R collections, budget set-up, and interaction with Programs to address inquiries as they arise.

If hired for this position, applicant will be required to provide proof of full vaccination for COVID-19 prior to the start date; or have a valid religious or medical reason qualifying the applicant for an exemption (that may or may not require accommodation).

Limited term position through 7/31/2026.

Must submit a resume with the application.

Northern CA hourly rate: $30.15- $34.84 per hour.
 

ESSENTIAL FUNCTIONS


* Develops and manages budgets, analyzes expenditures and tracks projects that are incurring expenses.


* Reviews, validates, and processes all invoices and authorizations for payment, ensuring all related information and documents are included.

Payment types include, but are not limited to, mileage/travel, credit card charges, utilities, subcontractors, consultants, reimbursements and advances.

Contacts project directors, vendors and employees for clarification, as needed. 


* Develops rapport with the project directors and contacts by communicating regularly with them on updates with budget, requests for new invoices (if any) that need to be processed for payment, etc.


* Prepares billings and detailed backup documentation for monthly reports and invoices as requested and in accordance with individual projects/funding sources.

Ensures compliance with applicable laws and regulations related to specific contracts.


* Develops monthly reconciliation of funds receivable from projects and works to collect outstanding funds.


* Develops monthly expenditure reports for each assigned project and provides detailed explanation for project managers and Heluna Health contract management staff.

Prepares adjusting entries to the accounting system as project funding changes and at the request of project directors.

Reviews budgets and ensures availability of funding for personnel new hires, status changes, extensions, etc., as well as other expenditures.


* Prepares various project analysis reports as needed which may include expenditure projections/forecasts for program dire...