Executive Receptionist

JOB DESCRIPTION

This position will play a vital role as first point of contact for all visitors.

This is a highly interactive position and the ideal candidate will be a team player with a positive and upbeat attitude, and willing to wear multiple hats.

This role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Front Desk and Executive Support:


* Greet and welcome high-profile visitors and clients with professionalism.


* Manage the executive reception area to ensure a professional and welcoming environment.

Communication Management:


* Answer, screen, and direct incoming calls to executives, taking messages as necessary.


* Strong verbal and written communication skills are essential for interacting with executives, clients, and stakeholders.


* Facilitate communication between executives and internal/external stakeholders.

Administrative and Logistical Support:


* Prepare and edit documents, reports, and presentations.


* Organize and maintain files and records, ensuring confidentiality.


* Assist in planning and coordinating executive travel arrangements and itineraries.


* Provide support to the C Suite executive assistants with activities such as: invoice processing, office supplies and various data entry projects.


* Participate in various projects and initiatives as needed.

Event Coordination:


* Assist in organizing and coordinating executive events, meetings, and conferences.


* Manage logistics for meetings, including catering and technical support.

Customer Service and Relationship Management:


* Build and maintain positive relationships with clients, partners, and staff.


* Address inquiries and resolve issues promptly and efficiently.


* Coordinate parking permit stickers for employees with the building management

Office Management:


* Oversee the maintenance and organization of the executive office area.

Manage the conference rooms for equipment operation, cleanliness, supplies and negotiating space.


* Manage office supplies and equipment for the executive team.

Qualifications:


* High school diploma or equivalent; a degree in business administration or a related field is preferred.


* Proven experience as a receptionist, assistant, or in a similar role.


* Proficiency in Microsoft Office Suite and other relevant software.


* Strong communication, interpersonal, and organizational skills.


* Ability to handle confidential information with discretion.


* Must be able to work in a fast-paced environment with demonstrated ability to multi-task.


* Seeks out work and has the personal drive to accomplish tasks


* Flexes and adapts to new or changing assignments, processes, and people


* Works effectively as part of a team and independently with limited supervision


* Professional appearance and demeanor.

The pay range fo...