Senior Executive Administrative Assistant

Demonstrate your proven track record organizing and supporting high profile complex market visits and client engagement activities in partnership with the Business Management team for senior leadership.

If you thrive in a fast-paced environment and want a challenge, are independent and think strategically, this role is for you.

As a Senior Executive Assistant in Commercial Banking you will support activities of the leadership and the broader management and administrative team, you will track and organize deliverables, manage highly visible projects, plan complex client and market visits, small events, organize town halls and prepare simple communications and presentations.

You will also provide administrative for demanding and dynamic calendars and travel ensuring efficient use of executives' time.

You will interact with all levels of firmwide leadership and work closely with peers to ensure onsite support and backup coverage.

Job Responsibilities:


* Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, follow up on takeaways, coordination of guest speakers, and logistics.


* Provide site support for local office requirements and partner with colleagues for backup and floor support.


* Arrange and maintain extensive travel plans and itineraries for both international and domestic travel.


* Drive team culture and collaboration activities.


* Support administrative needs as a gatekeeper of all contact with the public, clients and staff coming through the executive's office


* Manage extensive and complex calendars.


* Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration.


* Plan and lead complex market visits, internal and external event, large scale town halls, etc.


* Create and modify PPT presentations and manage simple data needs in excel


* Manage document storage and other deliverables as assigned

Required qualifications, capabilities and skills:


* At least 5 years of proven experience supporting executive leadership with large organizations.


* Strong personal leadership, ability to work independently and effectively in a demanding, changing environment.


* Exceptional interpersonal and communication skills to interact with various executive level clients and internal constituents across all lines of businesses.


* Advanced fluency in all Microsoft Office products and able to create presentations and manage basic data in Excel


* Detailed and strong organizational and project management skills


* Executive presence and ability to represent the firm professionally, internally and externally.


* Demonstrated ability to plan and execute complex travel and large scale events.


* Proactive and willing to flex responsibilities as required.

Preferred qualifications, capabil...