Supervising Office Assistant II - Behavioral Health

The Riverside University Health System - Behavioral Health Department is recruiting for a Supervising Office Assistant II.

This recruitment will be used to fill a vacancy located in Hemet, California.

We are seeking highly motivated individuals with strong leadership and organizational skills.

The ideal candidate will work efficiently under conditions of changing priorities and tight time schedules, have the ability to analyze situations and adopt effective courses of action, and have experience preparing and completing reports in a timely fashion.

Schedule: 9/80, pay week Friday off• Plans and directs through subordinate supervisors the operations of a clerical staff.

• Studies existing clerical policies and procedures and makes recommendations for organization or procedural changes to develop a more efficient organization, directs and coordinates through subordinate supervisors, procedural modifications resulting from policy changes or changes in state, county or federal laws relating to the work.

• Prepares manual of office procedures; hires, trains, assigns, reviews and evaluates work of subordinates.

• Answers questions that involves searching for and abstracting technical data and detailed explanation of laws, policies or procedures and refers on matters requiring policy decisions to supervisor.

• Allocates resources to meet staffing, office space and equipment needs; estimates supply and equipment requirements for budgetary purposes.

• Acts as technical resource person for staff development in clerical procedures.Experience: Four years of clerical experience including one year in a lead or supervisory position which involved one or more of the following primary responsibilities: assigning and reviewing the work of clerical staff; training clerical staff; devising or modifying record-keeping procedures and forms; evaluating office practices and developing improvements in clerical procedures.

Either of the following may be substituted for one year of the non-specialized clerical experience.

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: Office management, organization, practices, and equipment; the principles of supervision, including training methods and techniques; business correspondence and record-keeping systems.

Ability to: Supervise subordinates, devise and adapt work procedures and record-keeping systems to meet changing organizational or specialized clerical needs; understand, interpret, and supervise the application of laws, rules, and written directions to specific situations; work efficiently under the stress of continual interruptions, changing priorities, and tight time schedules; establish and maintain cooperative ...