Administrative Assistant

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.

Your daily routine also includes interaction with various executive level internal clients across the lines of businesses.

You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities


* Maintain complex and detailed calendars


* Screen incoming calls and determine the level of priority, while using caution in dispensing information


* Manage the coordination and logistics of both internal and external meetings


* Arrange and coordinate complicated domestic and international travel.

Organize all aspects for offsite conferences and external events, including catering and transportation


* Process invoices and T&E expense claims for team members.

Ensure all policies are followed and items are processed within provided guidelines.

Act as a subject matter experts for policies and procedures


* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access


* Produce high quality emails and messages to individuals at all levels of the organization


* Maintain current organizational charts and Executive Bio's


* Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.

Lead and coordinate on ad hoc projects as requested


* Handle regular activities without prompting, and advise in advance with issues or delays.

Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.

Handle front desk responsibilities.


* Assist with Client Service Cross Training

Required qualifications, capabilities, and skills


* At least three years of administrative experience


* Advanced ability to organize


* Tact and good judgment in confidential situations, and proven experience interacting with senior management


* Strong interpersonal, written, and oral communication skills


* Strong proficiency in Microsoft Office


* Excellent telephone etiquette and ability to manage competing priorities i.e.

calendar management

Preferred qualifications, capabilities, and skills


* College degree is a plus


* Experience supporting at the Managing Director level (or equivalent) or above

FEDERAL DEPOSIT INSURANCE ACT:

This position is subject to Section 19 of the Federal Deposit Insurance Act.

As such, an employment offe...