Administrative Assistant

Administrative Assistant - Dallas, Texas

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries, Inc.

(Intertek-PSI) team in Dallas, Texas.

This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Professional Service Industries, Inc.

(Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction.

Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What are we looking for?

The Administrative Assistant is responsible for creating various documents, spreadsheets, etc.

utilizing Microsoft Office software.

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you'll do:


* Create accurate billing/invoicing to be presented to their customers per their invoicing instructions.


* Coordinate with operational contacts to ensure all billing and collection issues are addressed for their assigned customers.


* Support other team members as the needs arise in order to meet deadlines and departmental goals.


* Communicate billing/invoicing exceptions to resolve any concerns their assigned customers may present.


* Actively manage their portfolio with their working knowledge of their assigned customer's billing requirements to get their billings/invoices out timely.


* Responsible for submitting invoices and supporting documents into client portals timely.

Periodically checking the invoices status and make changes or updates accordingly until the submitted invoices are approved for payment.

5-10 bullet points of duties


* Perform various general office duties, including word processing, copying, mailing, filing, etc.


* Research a wide variety of information requests


* Develop, update and/or review local operating procedures and/or work instructions as needed

This position outline is a general guideline and does not represent all encompassing details.

The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:


* High School Diploma or equivalent


* Ability to use Microsoft Word and Excel


* Excellent communication skills, both verbal and written


* Excellent prioritization, organization, and time management skills


* Must be detail oriented


* Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities


* Ability to ...