Executive Assistance/Office Manager

Executive Assistant / Office Manager

Location: Duluth, GA

Department: Admin

Reports to: President

Type: Full-Time

Status: Exempt

Schedule: Onsite (M-F)

At IPA, we believe in valuing our employees' well-being and providing comprehensive benefits that support both their personal and professional lives.

Enjoy paid holidays & time off, comprehensive healthcare including Telemedicine, HSA & FSA options, and Company-paid life and disability insurance.

Plan for the future with a 401k match and Employee Stock Purchase program.

Are you a high-energy, detail-driven professional who thrives in fast-paced, in-person environments? We're seeking an Executive Assistant / Office Manager to provide high-level support to our Executive Leadership Team (ELT) while managing the smooth, on-site operations of our Duluth headquarters, five days a week.

This dynamic role blends executive-level administrative support with full ownership of office operations.

You’ll serve as a gatekeeper, problem-solver, and trusted partner, keeping our leadership focused and the office running at peak efficiency.

What You’ll Do


* Manage calendars, travel, communications, and meetings for the President and ELT.


* Serve as the main point of contact for internal and external communications.


* Draft and edit correspondence, reports, and presentation materials.


* Oversee day-to-day office operations, including supplies, vendors, maintenance, and budget tracking.


* Coordinate logistics for leadership events, board meetings, and office-wide activities.


* Lead and support special projects, process improvements, and team events.


* Supervise the Day Porter and maintain a clean, welcoming, and professional environment.


* Handle sensitive information with the highest level of discretion and professionalism.

What You Bring


* Bachelor’s degree preferred; equivalent work experience accepted.


* 5+ years of experience supporting C-Suite or senior leadership.


* 3+ years of office management experience in a mid-sized or growing organization.


* Strong communication, organization, and multitasking skills.


* High proficiency in Microsoft Office and comfort with tools like Teams and Zoom.


* Experience managing vendors, travel, events, and office systems.


* Ability to remain composed and solutions-oriented in dynamic, fast-paced situations.


* A high level of integrity, professionalism, and sound judgment.

You’ll Excel If You:


* Anticipate needs and proactively manage shifting priorities.


* Maintain composure under pressure while juggling multiple tasks.


* Build strong cross-functional relationships with tact and professionalism.


* Take initiative and seek continuous improvement in all you do.


* Lead by example with exceptional organization, attention to detail, and follow-through.

 About Us:

IPA is a global leader in innovative linen and specialty uniform distribution solutions.

Our ...