Accounts Payable

About Us

An intimate, all-suite retreat set directly on San Antonio's beloved Riverwalk, Hotel Contessa delights arriving guests with stylish suites that take their design cues from San Antonio's rich history and vibrant culture.

As an employer of choice, we offer great career potential, free trainings, free lunch, free bus pass or free parking, uniforms and a fun environment with a work/life balance for all of our associates.

Are you ready to join our Sassy Team? Let's have a chat to discuss how we can elevate your career.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Overview

Assist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Essential Duties and Responsibilities


* File and distribute credit card cancellations, bulletins and credit warnings.

Process and follow-up on all returned checks accepted as cash payment


* Ensure excellent service and guess correspondence with credit card and payment inquiries.


* Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.


* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.

Bill out credit cards (AMEX, DINERS, etc.).

Maintain accurate and legible logs for all credit cards.


* Reconcile credit cards monthly to General Ledger.


* Set up new vendor accounts in accordance with established policy


* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.

• Maintain an accurate, up to date Purchase Order Log.


* Route invoices with purchase order attached to department heads and Executive Committee members for approval.

Ensure account coding is accurate and all invoices are being returned on a timely basis.


* Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.


* Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.


* Reconcile outstanding checks with AP aging report, monthly.


* Handle all vendor inquiries and reconcile vendor statements.


* Maintain open invoices file, paid invoices file and voided check file in an organi...