Sr. Administrative Partner

Your Job

Koch Capabilities is seeking a Sr.

Administrative Partner to provide administrative and project-specific support for LIFT, our facilities and real estate capability.

This position involves extensive contact with various levels of internal personnel as well as external customers and service delivery providers.

The successful candidate must be detail-oriented and possess the ability to work collaboratively with customers and admin peers.

The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes.

In you are proactive, detail-oriented, can quickly adapt to change, enjoy learning and have organizational prowess, this is the role for you!

Our Team

LIFT provides consulting, advisory and real estate services globally, including portfolio and transaction management, workplace strategy, occupancy planning, project development services, and integrated facilities management.

What You Will Do



* Provide administrative support to leadership team including, calendar, meeting, event and catering coordination, expense reports, domestic and international travel, and obtaining visa's


* Serve as a change agent, manage and communicate any IT or related changes that may impact the team, understanding the impact and effectively communicating changes


* Provide systems administration for internal team enablement tools such as Microsoft Teams, SharePoint, etc.


* Act as a liaison, problem solver, and facilitator as the first point of contact for the team.

Working with office support capabilities such as IT, AV, Facilities, Ambassadors.


* Support employee and business partner engagement, ideating way to engage with customers and opportunities to build relationships within the group


* Contractor engagement and lifecycle management - On and offboard contractors and subcontractors in HR application


* Manage and respond to approvals, escalations and feedback regarding contractors and subcontractors


* Ongoing people data management and bi-annual audits to drive accurate and timely work status


* Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, office and break room supply ordering and management, and employee move requests.


* Providing support to additional Administrative Partners within the Admin Partner Capability

Who You Are (Basic Qualifications)



* Experience in Microsoft Office products and being comfortable answering questions and assisting others as needed


* Experience working collaboratively in a team environment, bringing a positive customer focus mindset and ability to build meaningful relationships


* Experience independently initiating tasks and successfully completing them with minimal supervision.


* Experience utilizing strong organizational skills, managing multiple deadlines and prioritizing t...