Executive Team Coordinator II

Nemours is seeking an Executive Team Coordinator II to join our Nemours Children's Health team in Orlando, FL.

This position is responsible for working independently for the VP, Chief Strategy and Business Development Officer and the Team by providing office and team support to increase the efficiency and effectiveness of the Executive.

Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality.

Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices.

Responds to inquiries and independently represents the Executive in managing internal and external customers.

This position is responsible for scheduling meetings along with organizational functions such as revision and maintenance of policies and procedures.

Typical duties include maintenance of budget records and developing communications on the Executive's behalf.

This position also supports the VP, Chief Partnership Officer, the AVP, Partnerships, and other direct reports of the Team including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.

Essential Functions

1.Manages Executive priorities in planning, scheduling, communication and coordination of departmental activities.

2.

Provide support to the Team including selecting and contracting for meeting site and meeting arrangements; preparing the agenda and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for the Executive directly after meeting; preparing complete transcription of meeting minutes; following up with the team who have deliverables to ensure they will be prepared for the next meeting and informing the Executive of any issues or difficulties.

3.Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality.

Ensures that appropriate parties are included in the meetings.

Ensures that attendees know of any pre-meeting work required.

Compiles pre-meeting materials.

Follows up as needed.

4.Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties.

5.Prepares reports and presentations both for the executive and others as well as for own activities.

Frequently assigned projects requiring research, gathering data, and reporting on results.

For example, participating in and being assigned an objective as part of the department's strategic management system activities.

6.

Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports.

Prepares expense reports for travel and meetings.

7.Represents the executive in dealing with both internal Nemo...